1. POLICY STATEMENT
Solution Group is committed to the highest standard of integrity, openness and accountability in the conduct of its businesses and operations. It aspires to conduct its affairs in an ethical, responsible and transparent manner.
In this regard, the Group is committed to developing a culture of openness and honesty where a person who is aware of a potential malpractice or misconduct is encouraged to report such matters, in good faith, without fear of reprisal.
2. OBJECTIVE OF THE POLICY
This policy is to provide an avenue for all our employees and members of the public to disclose any improper conduct in accordance with the procedures as provided for under this policy and to provide protection for employees and members of the public who report such allegations.
3. SCOPE OF THE POLICY
This policy is designed to facilitate employees and members of the public to disclose any improper conduct (misconduct of criminal offence) through internal channel. Such misconduct or criminal offences include the following:
i) Criminal offence or unlawful act such as fraud, corruption/bribery, theft, embezzlement and blackmail;
ii) Forgery or alteration of any document or account belonging to companies within the Group;
iii) Forgery or alteration of a cheque, bank draft, or any other financial document;
iv) Misappropriation of Company’s funds, securities, supplies, or other assets;
v) Impropriety in the handling or reporting of money or financial transactions;
vi) Profiteering as a result of insider knowledge of the Group’s activities;
vii) Conduct which is an offence or a breach of law;
viii) Financial malpractice;
ix) Abuse of power and position for personal gain;
x) Any act that poses danger to health and safety;
xi) Any act that causes damage to environment;
xii) Conflict of interest;
xiii) Misuse of Company’s property; and
xiv) Concealment of any of the above.
4. APPLICABILITY OF THE POLICY
Subject to the requirement of applicable local jurisdiction, this policy applies to all employees of the Solution Group.
5. TO REPORT AN IMPROPER CONDUCT
If you are aware of an improper conduct, as explained above, being committed by an employee of the Solution Group, you may make a disclosure by email to firstname.lastname@example.org.
A whistleblower would need to reveal his/her identity when making a report. Anonymous disclosures will not be entertained.
6. PROTECTION TO WHISTLEBLOWER
A whistleblower will be accorded with protection of confidentiality of identity, to the extent reasonably practicable. In addition, an employee who whistleblows internally will also be protected against any adverse and detrimental actions for disclosing any improper conduct committed or about to be committed, to the extend reasonably practicable, provided that the disclosure is made in good faith. Such protection is accorded even if the investigation later reveals that the whistleblower is mistaken as to the facts and the rules and procedures involved.
7. ANONYMOUS WHISTLEBLOWER
Any anonymous disclosure will not be entertained. Any employee or member of the public who wishes to report improper conduct is required to disclose his identity to the Company in order for the Company reserves its right to investigate into any anonymous disclosure.
Upon the completion of the whistleblowing process and procedures, the whistleblower will be accorded the privilege to be notified on the outcome of the disclosure.
The Solution Group reserves the absolute right to amend this policy from time to time.